Board Member Portfolios

President

• Attends and chairs all meetings of the Members of TBT, special committees, and its Board of Directors (the Board).
• Responsible for the general management and supervision of the affairs and the operation of TBT.
• Will have signing authority for all TBT bank accounts.
• Enters into contracts/agreements on behalf of TBT as directed by the Board.
• Acts as the facility liaison with the Canada Games Complex (ie. contracts, memberships, registrations, safety concerns, room bookings, etc)
• Oversees long- and short-term strategic planning for the Club and set objectives and priorities.
• Oversees the duties of the hired staff with the direction of the Board.
• Acts as liaison for all corporate sponsorship (grants, corporate donations).

Oversee and be the go-to person for the following Director portfolios:

• Vice President, Treasurer, Secretary, Director of Meets

Monthly Reporting Expectations:

• Current projects and contracts
• Administrative Update
• Short-term /Long-term report
• Facility updates
• Corporate Sponsorship Report
• Upcoming and Outstanding tasks

Vice-President

• Attends all meetings of the Members of TBT, special committees, and its Board.
• In the absence and inability of the President, the Vice-President may take over all duties of the President.
• Assists with the general management and supervision of the affairs and the operation of TBT.
• In conjunction with the President, assists with short- and long-term strategic planning for TBT and sets objectives and priorities.
• has signing authority for all TBT bank accounts.
• Oversees and manages the Club Handbook, Club policies and procedures.

Oversees and be the go-to person for the following Director portfolios:

• Director of Fundraising, Team Equipment, Community Relations, Travel

Monthly Reporting Expectations:

• Current projects
• Policy and Procedure Updates
• Upcoming and Outstanding Tasks

Treasurer

• Attends all meetings of the Members of TBT, special committees, and its Board.
• Oversees the duties of the hired Bookkeeper of TBT
• Oversees the full and accurate accounts of all receipts and disbursements of TBT
• Ensures deposits of all monies or other valuable effects in the name and to the credit of TBT
• Ensures monies are processed in a timely manner and funds are put in the bank no later than 1 week from receipt.
• Oversees the disbursement of funds of TBT under the direction of the Board.
• Creates the annual forecasted operational budget and present to the Board for approval - draft 1 shall be presented at least 6 weeks before the scheduled AGM.
• Reports financial positions to the Board and membership as requested
• Has signing authority for all TBT bank accounts.
• Prepares and presents year-end reports to the Board and membership at the Annual General Meeting/General Meetings.
• Arranges the year-end report to be reviewed by an independent certified accountant - approved by the Board.
• Ensures all financial records, documents, deposit books are kept in a secure location in the TBT office. Items shall not be taken outside the office without permission of the Board. 

Monthly Reporting Expectations:

• Current financial position
• updates: operating budget, income statement, balance sheet
• accounts receivable 
• upcoming and outstanding tasks 

Secretary

• Attends all meetings of the Members of TBT, special committees and its Board.
• Records all facts and minutes at every Director or Executive meeting.
• Be the custodian of the Seal of the Corporation and of all the books, papers, records, correspondence, contracts, and other documents belonging to the Corporation.
• Has signing authority for all TBT bank accounts. 

Monthly Reporting Expectations:

• Schedules and notifies all Board members 3-5 days in advance of monthly Director's meetings.
• Creates monthly meeting agenda
• Provides copies (printed and electronic) of minutes from the previous month's Board meeting.
• Reports on upcoming and outstanding tasks.